M-FILES: HOW ACCESS MANAGEMENT WORKS
Who can see what? And who has seen it when?
M-Files gives you complete control over who has access to which document. Granular permissions, GDPR-compliant management, and an irrefutable audit trail. Per document, per user, per action.
THE PROBLEM
Folders provide no control. They grant access to everyone.
In traditional file structures, access is an all-or-nothing affair. Anyone with access to a folder sees everything in it. Confidential documents end up with the wrong person. External parties receive more than they need. And no one knows afterwards who has seen what.
In the event of a data breach or a GDPR audit, you cannot prove anything. You have no trail, no logging, no evidence of careful management.
THE SOLUTION
Permissions that align with your organisation!
M-Files works withNamed Access Control Lists (NACLs): reusable permission configurations that you link to document types, classes, or individual documents. You do not need to secure each document manually: permissions follow automatically based on metadata.
A document with document type "Personnel File" and class "Confidential" automatically receives the correct permissions. If the status of a document changes to "Published", the permissions can be automatically extended.
Permissions are not a static setting.They change along with the status, type, and owner of a document,without a manager having to intervene each time.
INTERACTIF DEMO
Discover how rights management can work for you
Know who can access your documents. Always.
SoftAdvice configures your access policy, retention periods, and audit reporting tailored to your organisation and sector.
PERMISSIONS AS FOUNDATION
Four pillars of secure document management
M-Files automatically records every action on each document: who opened, edited, downloaded, or deleted it. This audit log is immutable and always retrievable.
PRACTICAL EXAMPLES
Access management in practice
FREQUENTLY ASKED QUESTIONS