On July 1, 2025, M-Files and Microsoft announced a strategic partnership that is fundamentally transforming the document management market. M-Files is now the first document management system to natively store content within the Microsoft 365 platform. As SoftAdvice, an M-Files Solution Partner in the Benelux region, we explain what this means in practical terms for your organization.
Source: M-Files press release, July 1, 2025
What was announced?
M-Files will now use SharePoint Embedded, a Microsoft API service, to natively integrate M-Files content into the Microsoft 365 ecosystem. This means that documents you manage in M-Files are automatically accessible to Microsoft 365 Copilot, Teams, Outlook, and SharePoint, without separate integrations or synchronization issues.
Jeff Teper, President of Microsoft 365 at Microsoft, described it as follows:
"This revolutionary offering, the first of its kind built on SharePoint Embedded, combines Microsoft’s collaborative platform with M-Files’ business-centric processes and scalable document management to deliver a solution that’s greater than the sum of its parts."
What does this mean for your organization?
This partnership addresses four specific pain points that organizations in the Benelux region struggle with on a daily basis:
- Copilot provides accurate answers. Microsoft 365 Copilot accesses your M-Files vault via Microsoft Graph. No more vague AI responses based on cluttered SharePoint folders, but answers grounded in classified, reliable business content.
- Native collaboration in Office. Co-authoring in Word, Excel, and PowerPoint now works directly on documents stored in M-Files. No exporting, no version confusion, no duplicate files.
- Compliance without manual effort. Microsoft Purview policies for retention, classification, and security automatically apply to all your M-Files documents. Sensitivity labels are managed organization-wide.
- Maximize the value of Microsoft 365. For the first time, you can choose a best-of-breed DMS without compromising on Microsoft standardization. M-Files is the ready-to-use solution that builds on your existing Microsoft 365 investment.
Available today, with further expansion planned for Q1 2026
The combined M-Files and Microsoft 365 solution is now available. Co-authoring in Office is live for all new M-Files Desktop and Web users. Microsoft 365 Copilot integration and Microsoft Search support will follow in Q1 2026.
What does this mean for you as an existing or future M-Files customer?
As SoftAdvice, an M-Files Solution Partner in the Benelux, we are fully prepared for this new reality. We are already implementing the Microsoft 365 integration and can assist you today with:
- Enabling SharePoint Embedded in your existing M-Files environment
- Preparing your vault for Microsoft 365 Copilot
- Setting up Purview retention policies for your M-Files documents
- Migrating from SharePoint or Teams to M-Files while retaining Microsoft workflows
Our Quick Delivery approach commits to a go-live within 30 days, with a fixed scope, fixed price, and fixed delivery date.
Would you like to know exactly how the M-Files and Microsoft 365 integration can benefit your organization? We’ll demonstrate it live in your own Microsoft 365 environment and provide you with an immediate estimate of costs and implementation time.
Available in the Netherlands, Belgium, and Luxembourg. No obligations.
About SoftAdvice
SoftAdvice is an M-Files Solution Partner in the Benelux region and specializes in document management, process architecture, and information architecture. We help organizations get their information under control through a proven approach and the commitment of a go-live within 30 days.