Home/Integrations/Digital signatures/Penneo
Penneo integrationPenneo and M-Files: sign engagement letters and mandates straight from the client file
Penneo is built for accountancy and compliance. Clients sign with itsme or eID, and M-Files files every signed document and its evidence in the right client file, ready for audit.
Illustrative example
In short
Penneo is an e-signature platform built for accountancy and compliance, with qualified eIDAS signatures through itsme and eID. Integrated with M-Files, a signing flow starts from the document in M-Files, status and reminders are tracked there, and the signed version plus the signing evidence return automatically to the right client file. SoftAdvice configures the integration.
Made for the regulated, client-file way of working
Where generic tools treat a signature as a one-off e-mail, Penneo treats it as part of a compliant client file. Identity verification and full evidence are built in, which is what accountancy and audit firms need to defend a file years later.
- Strong identity proof: itsme and eID give qualified eIDAS signatures that hold up in audit and court
- Built for client files: engagement letters, mandates and KYC documents fit the M-Files client structure
- Compliance by default: evidence, timestamps and signer identity are captured automatically
Integration datasheet
- Status
- Live
- Category
- E-signature platform
- M-Files Cloud
- Supported
- On-premises
- Supported
- Legal validity
- eIDAS QES via itsme and eID
- Languages
- NL, EN, FR
- Region
- BeNeLux and Nordics
- Licence
- On request
M-Files stays the source of truth, Penneo handles the signature
You do not switch tools or re-upload files. The signing request starts and ends inside M-Files. SoftAdvice configures the integration once; your team simply uses it.
Start from M-Files
Pick the document, choose the signers and their role (client, internal, external) and start the signing flow with one click.
Status, reminders and order
Track who signed, who is still pending and which steps are queued. Signing order and automatic reminders are set per flow.
Audit-proof file
The signed version and the signing evidence return automatically to the right file in M-Files, with the right metadata.
Where Penneo and M-Files pay off fastest
Accountancy
Engagement letters and mandates signed per client file, with the proof attached automatically.
Audit
Every signature carries a verified identity and a timestamp, ready for inspection years later.
Legal and compliance
Identity checks at signing time, linked to the document and the client in M-Files.
Penneo and M-Files in action
Frequently asked questions
Are Penneo signatures legally valid?
Yes. Signing with itsme or eID gives a qualified electronic signature (QES) under eIDAS, with the same legal value as a handwritten signature in the EU.
Does it work with M-Files Cloud and on-premises?
Yes, the integration supports both.
Where are the signed document and the evidence stored?
Both return automatically to the right client file in M-Files, with the right metadata, so the file is complete for audits.
Do we need a Penneo licence?
Yes, signing runs on your Penneo account. Licences are available on request; we advise on the right setup.
Want to integrate Penneo into your document process?
In a 45-minute session we look at which documents you sign today, where it gets stuck, and how an integrated flow with M-Files speeds it up.