M-FILES: HOW DOES RIGHTS MANAGEMENT WORK
Who is allowed to see what? And who has seen it and when?
M-Files gives you complete control over who has access to which document. Granular rights, GDPR-proof management, and an irrefutable audit trail. Per document, per user, per action.
THE PROBLEM
Folders do not provide control. They give access to everyone.
In traditional file structures, access is a matter of all or nothing. Whoever has access to a folder sees all the files in it. Confidential documents end up with the wrong person. External parties get more than they need. And no one knows afterwards who has seen what.
In the event of a data breach or a GDPR audit, you cannot prove anything. You have no trail, no logging, no evidence of careful management.
THE SOLUTION
Rights that adapt to your organization!
A document with document type "Personnel File" and class "Confidential" automatically receives the correct rights. If the status of a document changes to "Published," the rights can automatically be expanded.
Rights are not a static setting. They change along with the status, type, and owner of a document, without an administrator having to intervene each time.
INTERACTIVE DEMO
Discover how rights management can work for you
Know who sees your documents. Always.
SoftAdvice configures your access policy, retention periods, and audit reporting tailored to your organization and sector.
RIGHTS MANAGEMENT AS A FOUNDATION
Four pillars of secure document management
M-Files automatically records every action on every document: who opened, edited, downloaded, or deleted it. This audit log is immutable and always retrievable.
APPLICATIONS
Access management in practice
FREQUENTLY ASKED QUESTIONS