Process and information architects since 2010
Every document found in under 5 seconds. Data your AI can trust.
We design how information flows through your organisation: processes and metadata first, then the platform. For accountancy, engineering and every firm where a document has to hold up in an audit.
Plan a document scan Calculate your savings
QuickScan: a half-day diagnosis with a written report and roadmap. Price on request.
Since 2010
structuring information
100+
implementations
M-Files
Solution Partner
30 days
to a first solution live, our commitment
Trusted by firms across the Benelux
Bedrijvencontactdagen Mechelen, 7 and 8 October 2026
Visit us at stand 1128 in the Nekkerhal and see M-Files, Aino and dox42 at work on your own questions. Entry is free after registration.
Where does it hurt today?
"I know it exists. I just can't find it."
One search. The right version, with the right permissions.
"My team costs €60 an hour to forward e-mails."
Workflows route every document to the right person. dox42 generates the standard ones.
"The auditor is at the door. I can't find anything."
Every version, approval and access is logged. You show the trail instead of rebuilding it.
"Copilot invented a contract that never existed."
Structured data with the right permissions, so AI answers with sources.
Metadata first. Then the platform. Then AI.
Folders were never an information architecture. They copy the org chart of ten years ago, and AI now reads straight through them. We start with your processes and the metadata that describes them. The software follows.
Process before tool
Metadata before folders
Governance before AI
Try it
- Clients
- Client A
- 2025
- Engagement letter 2026 FINAL.pdfWhich version?
- Engagement letter 2026 FINAL (2).pdfDuplicate
- Annual accounts 2025 v3.xlsx
- Old
- statutes_scan.pdf
- 2025
- Client B
- Mail attachments
- invoice0412.pdf
- VAT Q3 def.pdf
- Mail attachments
- Client A
- Scans
- engagement letter client B.pdfWrong place
Folders: duplicates, guesswork, and a path only the author remembers.
Illustrative example.
The right platform is a design decision.
We are not tied to one product. We design the structure first, then choose the platform that fits how you work.
Choose SharePoint when
SharePoint
your team lives in Microsoft 365 and structure can be enforced by design.
From scan to a first solution live in 30 days
Scan
Within days, a clear picture of where documents live, who has access and where the risks are.
Go live
A first solution live within 30 days, as a commitment: invoice processing, HR files or document control.
Built for firms where documents carry liability
Accountancy & audit
Permanent files, annual accounts, engagement letters and e-signatures in one audit-proof flow.
Engineering & construction
Document control, transmittals and as-built dossiers, traceable from design to handover.
HR departments
Digital personnel files with the right access and retention rules.
Growing companies
Structure in processes, documents and roles, so you can grow without chaos.
100+ implementations. Read how they went.
Accountancy firms, engineering offices, insurers and manufacturers tell what changed after go-live.
Start here
Short, practical explanations from our consultants. No vendor spin.
Knowledge Hub
What is document management?
Find, control and keep every document. The basics, explained.
Updated April 2026
Knowledge Hub
What is dark data?
Information you store but never use, and the risk it carries.
Updated May 2026
Knowledge Hub
What is shadow AI?
AI tools your people use without approval, and what that means for GDPR.
Updated April 2026
Questions we hear every week
What does SoftAdvice do exactly?
SoftAdvice offers four service lines. Process consulting maps information flows and designs the metadata architecture before any configuration. Implementation delivers a working M-Files vault, with the commitment of a first process live in 30 days. Integrations connect M-Files to Microsoft 365, SAP, Salesforce, Penneo for e-signing and dox42 for document generation. Success Services provide ongoing adoption coaching and optimisation after go-live.
Which industries does SoftAdvice serve?
SoftAdvice focuses on knowledge-intensive organisations: accountants and audit firms, engineering and construction companies, HR departments in mid-market organisations, and growing companies with increasing document and compliance needs. Reference clients include Moore, Indaver, Ethias, Theuma, Jura and CIBOR.
How long does an M-Files implementation with SoftAdvice take?
SoftAdvice commits to a first process live within 30 days for a standard M-Files implementation. The method has three phases: a process and information analysis (QuickScan), M-Files configuration with Microsoft 365 integration, and a guided go-live with adoption coaching. No upfront data migration is required.
Is M-Files compliant with GDPR, ISO and audit requirements?
Yes. M-Files provides the technical foundation for GDPR, ISO 9001, ISO 27001 and VCA compliance through automatic audit trails, metadata-driven access rights, mandatory version control and configurable retention rules. SoftAdvice configures M-Files around the compliance standards that apply to each client.
Can I use AI on my documents?
Yes. M-Files Aino is the built-in AI assistant that works only on your own documents inside the secured M-Files vault, with full respect for existing access rights, and it cites the source document for each answer. SoftAdvice first checks the document structure, so the data is AI-ready before Aino is activated.
How do I contact SoftAdvice?
Mail info@softadvice.eu or call +32 2 895 06 00 in Belgium, +31 79 799 61 40 in the Netherlands or +352 27 86 46 55 in Luxembourg. Most clients start with a 30-minute introductory call, a one-hour demo or a QuickScan, all bookable from this page.
Ready to start? Choose your first step.
Every project starts small. Pick the step that fits where you are today.
Get to know us
We discuss your document challenges and what a first step could look like.
QuickScan
A diagnosis of your document processes with pain points, quick wins and a roadmap.