Every day, employees open M-Files, extract data, open Word, and retype everything. Five minutes per document. Ten documents a day.
And somewhere in that process, an error creeps in that causes problems weeks later.
The real problem isn’t in the document
Companies that use M-Files have their information well organized. Metadata is accurate. Files are easy to find. Workflows are running smoothly. But then comes the moment when someone needs to draft a quote, a contract, or a report. And that’s when the copying begins.
Client name from M-Files, address from M-Files, reference number from M-Files. Everything is manually typed into a Word template. Sometimes it’s correct. Sometimes it isn’t. And no one notices until the document has already been sent.
The cause: data and documents exist in two different worlds
M-Files manages your information. Word manages your documents. But there is no bridge between the two. The result is that people become the bridge themselves. They copy, paste, and check. Over and over again.
This isn’t a problem of discipline or attention. It’s a structural problem. And you solve structural problems with a structural solution, not with an extra check or a checklist.
dox42 bridges the gap between M-Files and your Word templates
dox42 is a document generation platform that automatically populates your existing Word and Excel templates with data from M-Files. You build the template once in Word, mark the fields that need to be filled in automatically, and dox42 does the rest.
The result: an employee selects an object in M-Files, chooses the template, and clicks “Generate.” Within 30 seconds, the document is ready, correctly filled out, saved in the right location, and linked to the correct file.
For which documents do customers use this most often?
dox42 works for any type of business document where data from M-Files determines the content. The most common applications:
- Quotes and contracts for customers, automatically filled in with name, address, reference number, and prices from the file.
- Employment contracts and HR documents with personal data pulled directly from the personnel file.
- Inspection and compliance reports based on technical field data from M-Files.
- Invoices and credit memos generated from project data without manual entry.
Any document that is currently filled out manually using M-Files data can be generated automatically tomorrow.
What does real-world experience show?
The Republic and Canton of Jura (RCJU) in Switzerland uses the dox42 integration with M-Files for more than 400 documents. What used to take hours now takes just seconds. And every document is correct, every time.