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E-signature integrationsDigital signatures in M-Files, without extra steps
Stop downloading, e-mailing and chasing attachments. Clients and colleagues sign from within M-Files, and the file stays complete and audit-proof automatically. We start from your signing process, not from a tool: who signs what, in which order, with what proof?
Book an e-signature session See how it works
Illustrative example
In short
An e-signature integration connects M-Files to an e-signing platform such as DocuSign, Adobe Acrobat Sign, Penneo or Dioss Sign. The signing flow starts from the document in M-Files, status and reminders are tracked there, and the signed version plus the signing evidence return automatically to the right file. M-Files provides the context; the platform provides the legally valid signature. SoftAdvice configures the integration around your signing process.
Digital signatures that speed up your process, not slow it down
You want documents signed smoothly, without anyone downloading, printing, scanning or re-uploading PDFs, and without separate portals. E-signatures only feel natural when they are part of your document process.
Without integrated e-signatures
- Documents circulate by e-mail, with multiple versions and attachments
- Signed versions end up in personal mailboxes or download folders
- No one knows for sure which version is the valid, signed one
- Evidence such as event logs and certificates is scattered across systems
With M-Files and integrated e-signatures
- One starting point, M-Files, for every signing flow
- Signed documents and evidence filed automatically
- Full traceability for audits, clients and management
E-signatures as a logical step in your workflow
We connect M-Files to your e-signing platform, so employees never have to switch context. The workflow does the work, not your inbox.
Start from M-Files
Pick the document, choose the signers and their role (client, internal, external) and start the signing flow with one click.
Status, reminders and order
Track in M-Files who has signed, who still needs to sign and which steps are queued. Reminders and signing order are configurable.
Audit-proof file
The signed version and the signing evidence return automatically to M-Files, ready for audits, client discussions or internal controls.
For every organisation where "just signing" costs too much time
Wherever contracts, quotes, HR documents or compliance forms circulate, integrated e-signing gives your team time back.
Accountants and financial services
Engagement letters, annual accounts, mandates and legal documents signed digitally, centrally per client file.
Sales and contract management
Get quotes, SLAs and contracts signed faster, with visibility into where things stall in the process.
HR and legal
Employment contracts, policies and declarations signed digitally, with full traceability per employee.
Works with the e-signing platform of your choice
M-Files stays the single source of truth. The signing itself happens on the platform that fits your organisation, your sector and the legal validity you need.
Dioss Sign
Belgian solution by Dioss (formerly Quill), with itsme and eID.
Integration pageRead moreHix
Document platform for accountancy in the Netherlands.
Integration pageRead moreFrequently asked questions
Are electronic signatures legally valid?
Yes. Under the European eIDAS regulation an electronic signature is legally valid. A qualified electronic signature (QES), for example with itsme or eID, has the same legal value as a handwritten signature in the EU. The level you need depends on the document.
Which e-signing platform should we choose?
That depends on your organisation, your sector and the legal validity you need. We start from your signing process (who signs what, in which order, with what proof) and then advise on the platform that fits.
Do the signed document and the evidence come back to M-Files?
Yes. The signed version and the signing evidence return automatically to the right file in M-Files, so the file is complete for audits, client discussions and internal controls.
Can we set the signing order and reminders?
Yes. Signing order and automatic reminders are configurable, and you follow the status of every flow in M-Files.
Do we need a licence for the e-signing platform?
Yes, the signing runs on your own account with the chosen platform. We advise on the right setup.
Want to truly integrate e-signatures into your document process?
In one session we look at which documents you have signed today, where it gets stuck, and how an integrated e-signing flow with M-Files speeds it up. Combine it with search, approval flows, version control and permissions for complete document management.